About Sight and Life
Sight and Life is a humanitarian nutrition organization dedicated to improving nutrition and health outcomes for vulnerable populations worldwide. Working across Africa, Asia, and global platforms, we collaborate with governments, NGOs, academia, and the private sector to develop and scale impactful nutrition solutions.
Position Summary
The Executive/Leadership assistant plays a critical role in supporting the Managing Director and Leadership Team in the effective coordination of organizational priorities, communications, and operations.
This role goes beyond traditional executive support and acts as a central coordination point for leadership activities, ensuring smooth planning, communication flow, and follow-up across projects, teams, and governance bodies.
The position requires strong organizational skills, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced international environment.
Key Responsibilities
Leadership & Executive Support
- Provide high-level administrative and coordination support to the Managing Director and Leadership Team.
- Manage complex calendars, scheduling, and coordination across multiple time zones.
- Prepare meeting materials, presentations, and briefing documents for leadership meetings.
- Ensure effective follow-up on leadership decisions and action items.
Meeting Coordination
- Coordinate Leadership Team meetings.
- Prepare agendas, documentation, make presentations and meeting minutes where required.
- Support governance processes and ensure timely distribution of materials.
Project & Operations Coordination
- Support cross-team coordination on projects and programs.
- Track key deliverables and deadlines across leadership priorities.
- Basic data analytics
- Assist in organizing internal retreats, workshops, and strategic meetings.
Communication & Information Management
- Facilitate communication between leadership and internal teams.
- Maintain confidential documentation and leadership records.
- Assist with drafting internal communications, announcements, and presentations.
Travel & Logistics
- Coordinate international travel arrangements for leadership, including flights, visas, and accommodation.
- Support logistics for international meetings, conferences, and events.
Qualifications
• Minimum 3–5 years of experience in executive support, project coordination, or leadership support roles.
• Proven experience as an Executive Assistant, Personal Assistant, or similar role, preferably in a Not-for-profit organization and in Global teams.
Skills & Competencies
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• High level of professionalism, discretion, and confidentiality.
• Ability to work independently and manage multiple priorities.
• Strong attention to detail and problem-solving skills.
• Tech savvy – Proficiency in Microsoft Office, Microsoft 365, and other relevant virtual communication tools.
• Able to anticipate needs and support leadership effectively.
• Collaborative and adaptable in multicultural environments.
• Ability to multitask and prioritize tasks in a dynamic and international environment.
Please send your CV, cover letter and salary expectations to HR@sightandlife.org