Team Assistant

Administrative Support

• Manage the Leadership Team’s calendar, including prioritizing and managing a complex schedule of commitments and ensuring the calendar is accurate and kept up-to-date
• Manage the Leadership Team’s travel bookings and logistics
• Oversee the logistics for the global Sight and Life team’s conference participation (registration, travel arrangements)
• Greet and assist visitors to the Sight and Life office in Kaiseraugst, Switzerland
• Support with event coordination, logistics, travel arrangements of speakers and other activities as assigned
• Maintain a clean and organized archival system, including the organization’s photo database and email distribution list
• Coordinate the logistics for the preparation, production, distribution, and shipping of Sight and Life publications
• Provide administrative travel support to Sight and Life team as needed, including travel and hotel bookings, invitation letters for visa applications, shipments, etc.
• Manage inquiries to Sight and Life’s general inboxes

• Proficient in Microsoft Office (Word, Excel and PowerPoint), QuickBooks knowledge is a strong asset
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Excellent interpersonal skills and the ability to build relationships with stakeholders, including staff, Board members, external partners, and donors
• Strong written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with decision-making capability
• Highly resourceful team player with intercultural competences, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion and be adaptable to various competing demands
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
• Forward-looking and entrepreneurial thinker, who actively seeks opportunities and proposes solutions and improvements